Atkins is one of the world’s leading design, engineering and project management consultancies. Its oil and gas division has a reputation spanning more than forty years for delivering industry defining innovation throughout the lifecycle of oil and gas assets.
Atkins oil and gas business has hubs around the world with engineers working on varied projects. Fora North S. Operator framework, Atkins required an electronic document management system that had the capability to be used by a network of over 30 engineers working in a range of disciplines and locations.
It was vital that the system was exceptionally easy to integrate into current business operations, was simple to set up and enabled best practice reviews. The software also had to undergo a thorough evaluation by Atkins’ in-house project control team to ensure that it could deliver in an operational environment across business streams.
Opentree needed to provide a simple system that could be expanded as required, whilst maintaining cost effectiveness, with the correct systems in place for specific projects for cross-discipline, co-located working. Ease of set up and configuration were also paramount in order to make the process quick and simple and not impinge on man hours.
Opentree worked closely with Atkins to develop an effective integration strategy and a procedure that would have minimal impact on daily operations at the organisation for the engineers involved. Several engagement sessions were held with the co-location teams so that the Cabinet software could be easily implemented into their daily working lives.
Prior to the full roll-out, a short trial period was completed to correct any business specific issues and to ensure bug-fixes were complete. At this time, Opentree worked closely with Atkins’ internal IT team to ensure full compliance and that all IT security and management requirements were fulfilled.
Now fully installed and operational, Opentree carries out regular reviews to complete any updates which can further improve workflows to suit the changing project requirements and also to include any aspects that could enhance the functionality of the software even further.
The overriding benefit for Atkins is that Cabinet allows the international organisation to control the many thousands of documents delivered annually and also maintain the highest standards of project discipline.
Cabinet also offers Atkins the following benefits:
Matt Browell-Hook, Project ManagerOpentree's easy and efficient implementation process of their exceptionally simple EDMS allows for rapid progression of ideas to make them a business reality.
Matt Browell-Hook, Project ManagerCabinet's audit trails fit well with both our industry regulatory requirements and also our organisation's control systems. Thanks to the automated processes for our document management, the implementation has been extremely cost efficient as the system is so simple to use and we do not have to call on costly support staff.